From time to time throughout the year, the Village at Towne Center Board of Directors sponsors various social activities and community events in the complex to promote the interaction and general enjoyment of the residents.
The Arizona Condominium Act (A.R.S. §§ 33-1201) states, in regard to meetings of the board of directors of a condominium association, that in general, all meetings of the board of directors must be open to all members of the HOA. Notice of the meetings must be provided in a reasonable manner at least 48 hours in advance of the meeting. A “meeting” can occur anytime two or more board members discuss HOA business or issues.
The aforementioned events and community activities sponsored by the Village at Towne Center Board are all designed to be social in nature and are not intended to be, nor are they considered to be, official meetings of the Board, even though multiple Board members may be in attendance at such an activity.
All Board members receive education on the Arizona Condominium Act as part of Board orientation when they join the Board, and it is reiterated periodically through ongoing Board education. It is Board policy that no board business shall be conducted at any Village at Towne Center social event even though a quorum of board members may be present.
Board members may still discuss questions about the community and items of concern individually with residents at any time as a way to gather information and feedback, however no action may be taken on any board business unless it is at an officially-scheduled and announced meeting of the Board.